To upload a new data set, select New SPM + 

Select a CoC and Submit FY2023. 

Select Upload SPM Data (Recommended)

Upload the official SPM file and select Create SPM Record.

Validation Process

The HDX 2.0 system will then begin it's validation process. If your SPM has no errors, you will see this screen:

If your SPM does have errors, you will see the screen below. Selecting Print error report (PDF) will provide a PDF with a detailed account of the issue.

The SPM Status page will display as Rejected if  SPM has errors. Please submit the above error report as an issue ticket to the ClientTrack Support Team so that we can problem solve any issues that arise.

After the file has been uploaded and validated, users can review the Status of the SPM, review the Measures, and/or the Data Flags on the left hand side menu. 

Review Measures

Review Data Flags

To upload a new data set, select New SPM + 

Select a CoC and Submit FY2023. 

Select Manually Enter SPM Data

Select Create SPM Record.

The system will then reveal the Measures and Data Quality sections where users can navigate to and enter the data. Each section that requires data entry will display a small red flag next to the field if it is empty.

Additionally, the Data Flags section will display a flag for any field that has been left blank. 

Note: Upon first upload, there will be Data Flags for all fields. These will go away as you enter the data.

The manual entry for the System Performance Measures report will require users to generate a HUD Data Quality Report with the following parameters:

• Date Range: Previous Fiscal Year - 10/1/2022 - 9/30/2023
• CoC: Select your CoC
• Program Type: Choose whichever project type the SPM specifies from the categories below
  • ES & SH
  • TH
  • PSH & OPH
  • RRH
  • Street Outreach

Once a HUD Data Quality Report is generated, use the following fields from the Data Quality Report to enter in the SPM Data Quality sections.

1. Unduplicated Persons Served (HMIS) should be the Total Number of Persons Served (DQ1, 2b)
2. Total Leavers (HMIS) should be the Number of Leavers (DQ1, 6b)
3. Destination of Don't Know, Refused, or Missing (HMIS) should be (DQ4, 2E)
4. Destination Error Rate (Calculated) should be auto-calculated as outlined below:
   1. [ Destination of Don't Know, Refused, or Missing (HMIS) ] / [ Total Leavers (HMIS) ]

Need assistance generating a Data Quality Report for the SPM?

Visit the Data Quality Report article for more information about generating a Data Quality Report in ClientTrack.

For questions around generating a Data Quality Report for multiple program types, please see below.

Selecting programs for more than one program type

Select your first Program Type to filter the Program List.

Check the Filter by Program checkbox to see the Program List.

Select the programs you'd like to include from the Program List. If all programs should be included, select the double arrow icon to the right of the program list.

Next, change the Program Type drop-down to the next Program Type to filter by.

Select the programs you'd like to include from the Program List. If all programs should be included, select the double arrow icon to the right of the program list.

Finally, set the Program Type filter back to ‘Select’.

The Program List should now contain all of the programs you selected for both project types.

Now, the Data Quality Report will generate information for the enrollments within all of the programs selected.