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Overview In the FY24 Data Standards Updates , HUD included a minor change to 4.20 / Coordinated Entry Event. This update impacts ClientTrack form 4644, specifically the drop-down list for Location of Crisis Housing or Permanent Housing Referral. This document will help you understand the form's configuration and how to set it up properly for the be
3/6 Mural Board Link Don't forget to check out the HDX 2.0 Weebly Page During Eccovia's Office Hours on February 14, several communities noted they were receiving flags surrounding missing data in HDX 2.0 despite the information being there. Based on the HDX 2.0 Weebly Page, it appears that there was an issue for those flags generating incorrectly
LSA Overview The Longitudinal Systems Analysis (LSA) is a systems level report that details how individuals and households are served by HMIS participating projects throughout the federal fiscal year. The FY24 LSA will generate data for active clients and households between October 1, 2023 through September 30, 2024. Sections of the LSA may utilize
Introduction HMIS Data Standards are established by the U.S. Department of Housing and Urban Development (HUD) and participating federal partners. The HMIS Data Dictionary is designed for HMIS (homeless management information system) vendors and HMIS Lead Agency system administrators to identify the data elements required in an HMIS. HUD updates the
Accessing the CSV Export 2024 Users can access the CSV Export 2024 by navigating to the Reports Workspace > HMIS Exports > CSV Export 2024 . Individual environments may elect to menu the CSV Export 2024 up in other spaces. Please check with your local administrator if you do not have access to the Reports Workspace and need to generate a csv e
2024 LSA Flags & Issues can be found on the ClientTrack Known Issues Page Issues Last Updated: 01-11-2024 3:30 pm EST Known Issues See the LSA related issues identified by ClientTrack users: New / Pending Issues Type of Issue Description / Summary Status Date Future Dated Projects A ClientTrack client reported their LSA was rejected in HDX 2.0
SPM and CoC-Funded Projects There were several questions regarding how the SPM was determining which projects are CoC funded for Measure 4. Below are the criteria that the projects must meet, as defined by the SPM specs, to be included. This means that any projects not funded by CoC, but have a CoC grant for workflow and data collection purposes, m
Introduction HUD funded HMIS projects are required to have an annual assessment completed within a 60-day window of the head of household's anniversary date (30 days before the anniversary date to 30 days after the anniversary date). The Annual Assessment Tool is intended to assist users in easily finding Annual Assessments that are within their 60-
Accessing the Data Quality Report Users may access the Data Quality Report by navigating to the Report Workspace > HMIS Reports > HUD Data Quality Report Report Launch Page The report launch page has been updated for the FY2024 Data Quality Report. Please review below to find out what each parameter is used for and how to ensure you are corre
Overview Eccovia has been working to make improvements within our release process. Part of that has been creating one central locations where all release notes are housed. This article will walk you through the steps of accessing the release notes in and out of ClientTrack, and allow you the option to subscribe to receive email updates about future
Overview The Household Issues tool is an admin level tool used to identify common relationship to head of household issues. There are several filters available to users to filter the search results on as well, including Case ID, Program ID, Program, and Identified Issue. Users may use this tool to easily scan the system and identify potential data q
Implementation Identifier The Implementation Identifier is a new form released alongside the FY24 Data Standards. This form collects information related directly to a systems primary functions and administrative information surrounding that vertical. At the time of publication, the information collected is HMIS specific, the goal is to continually e
Overview The Impact Report is a tool used to identify differences between baseline updated forms and workflows and customized/configured forms/workflows. The Impact Report outlines the updates to the actions, conditions, visibility of elements, input and output values for elements in the compared forms, as well as step and action differences in comp
Overview The Overlapping Enrollments Report aims to identify potential data quality issues by comparing enrollments for the same client with overlapping enrollment, bed night, and move-in dates. End users can filter the report by selecting different combinations of Project Types, Projects, and Organizations. The logic used in generating this report
Overview The Merge Client process merges two duplicate client records by first updating all transactional records associated with the Source Client ID to the Target Client ID. The Merge Client process will then set the active status of the Source Client to ‘D’ or Deleted. After the Merge Client process is complete, the Source Client record should no
Overview The Project Descriptor Data Element (PDDE) Report can be used to identify common project setup data quality issues that don’t align with the latest HMIS Data Standards. This report will specifically be looking to confirm if all of the information required, based on project type, is present and meets the rules set forth in the latest version
Overview Translation Assistance Needed assessment is a new assessment release as part of the FY24 Data Standards Updates. This assessment will be included as part of the Intake Workflow in ClientTrack and should appear as a required assessment for heads of household, at project start, for projects funded by CoC, ESG, Unsheltered Special NOFO, and/or
Production Release September 30, 2023 Release Notes (available here) Information last updated: January 23, 2024 10:45 am EST Submitted Issues & Status Information last updated: January 17, 2024 10:45 am EST Topic Summary Status Estimated Release Date Drop Down Lists Some drop-down lists were not updated with the correct Client prefers not to
Background The Housing Inventory Chart (HIC) is a systems level report that details the bed and unit inventory of housing programs operating within your Continuum of Care on the night of the Point-in-Time Count. The HIC consists of Project Descriptor Data Elements (PDDE's) that include setup data for Organizations, Programs, Participation Status, Fu
Emergency Shelter: Night-by-Night Project Setup Utilization Tracking Method Approach Utilization Tracking Method Approach is a new field added to the Project Setup form for HMIS projects. This is a configuration option available to Emergency Shelter: Night-by-Night projects (Project Type 1) to determine how bed nights are captured and counted for f
Background The Housing Inventory Chart (HIC) is a point-in-time snapshot of bed and unit availability of programs operating within a given Continuum of Care on the night of the Point-in-Time count. The HIC provides valuable insights to the availability and capacity of the homeless response system. The programs included in the HIC allocate beds and u
Overview Every year, Continuums of Care (CoCs) conduct two crucial counts, providing stakeholders with insights into the extent of homelessness in each community and the resources available to address it. The data collected from these counts is not only submitted to HUD and Congress for national-level analysis but also serves as a measure of progres
Accessing HMIS Point-in-Time Date Setup The HMIS Point-in-Time Date setup from can be located by navigating to Global Administration > Setup Data Management > HMIS Point-in-Time Date Additionally, users can access the HMIS Point-in-Time Date setup by selecting the Configured PIT Date button from the following forms: 2024 CSV Export - Form ID 5
Coordinated Entry Participation Status As part of the FY24 Data Standards Update, HUD introduced a new data element, Coordinated Entry Participation Status. The FY 2024 HMIS Data Standards Manual defines Coordinated Entry Participation Status as an element “designed to identify a project’s type of engagement in the local Coordinated Entry System (CE
Background The Point-in-Time Count (PIT) is a nationwide poll of both, sheltered and unsheltered individuals experiencing homelessness on a specific night in January. The Sheltered Point-in-Time count is required to be submitted annually. The Unsheltered Point-in-Time count is required at least bi-annually, but strongly recommended to be completed a
